Meeting rooms do not appear in the Room Finder.

It’s normal not to see the meeting rooms we create on Exchange Online in the Room Finder. This is because the Room Finder requires a room list first to display the rooms. It can only show rooms from this list and inform you about their availability.

Unfortunately, there is no indication of this detail anywhere on the interface while creating or modifying a meeting room. As a result, even though the rooms you create eventually start appearing in the location section after a while, they are not visible in the Room Finder.

To address this issue, we will create a ‘Room List’ via PowerShell and add existing meeting rooms to this list. Executing the commands below will be sufficient for this

To create a new meeting list:

New-DistributionGroup “RoomListName” -RoomList -Members $Members

To add existing rooms to the list:

Add-DistributionGroupMember “RoomListName” -Member “MeetingRoomAddress”

After running the Get-DistributionGroupMember "RoomListName" command to confirm that we have added all the rooms, we will need to wait for a while for the process to synchronize. This waiting period may take up to 24 hours.

Afterward, within the Room Finder, you will be able to see the Room List and the availability status of the rooms.